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How To Register As A Sap Supplier To Debswana Ariba

The SAP Ariba Registration process is a Self-registration process, initiated by the Supplier. Suppliers need to access SAP Ariba via the Debswana Internet page and select the link to the SAP Ariba Supplier request.

The new Debswana SAP Ariba process transfer the ownership for the accuracy of the Supplier’s data to the Supplier. This is applied in the SLP module, through the first registration of the Supplier on SAP Ariba and ongoing maintenance of any changes in the Supplier’s Master Data.

As Part Of The Project Migration

As part of the project implementation, the Master Data of Suppliers with open transactions, recently registered Suppliers and Suppliers transacted with in past 36 months, will be migrated to the new SAP Ariba platform. These Suppliers will receive a notification before 24 September 2018 via email to verify and confirm their Master Data (as migrated) and submit any required supporting documents.

Should Suppliers with Open transactions, not activate their user accounts in SAP Ariba after 3 months of the email notification but before 30 November 2018, Debswana has no other alternative than to block these Suppliers in SAP Ariba. This block will be on any NEW business, e.g. new Purchase Orders / Contracts only. EXISTING transactions with these Suppliers will still be finalised and paid.

Should Suppliers with NO OPEN transactions, not activate their user accounts in SAP Ariba after 3 months of the email notification but before 30 November 2018, Debswana has no other alternative than to block these Suppliers in SAP Ariba. This block will be a complete block and these Suppliers will have to re-register and follow the full SAP Ariba registration process.

New Registrations

New prospective Suppliers, Suppliers that were in the process to register (collected the form but had not returned it or Suppliers that submitted the registration form but had no feedback), Suppliers that transacted with Debswana prior to 2015 and Suppliers that did not complete the migration process before 30 November 2018, will have to follow the full Supplier registration process.

Suppliers need to access SAP Ariba via the Debswana Internet page and select the link to the SAP Ariba Supplier request.

4 Important questions must be answered to avoid duplication of registration of the Supplier:

  1. Full name of Supplier Company
  2. Company Registration number
  3. Is the Supplier Company Sales Tax / VAT registered?
  4. Tax Clearance number

Suppliers also need to supply the relevant contact details of the Supplier. If no duplication exists, the Supplier will receive an invitation to proceed with the SAP Ariba Registration process.

If the Supplier is already registered on SAP Ariba, i.e. a duplicate request, the Supplier will receive a notification to logon to SAP Ariba with existing username and password.

Once the Supplier received the invitation from SAP Ariba to proceed with the registration process, they need to complete the Supplier Registration Questionnaire online.

The Supplier Registration Questionnaire contains 16 Sections, each with relevant questions that requires specific answers and/or supporting documentation that must be uploaded to SAP Ariba.

Depending on the commodities that the Supplier register for, a physical assessment of the Supplier’s site, might also be required where certain requirements will be validated.

Sap Ariba will allocate an automated grading to the supplier based on the answers to the registration questions as well as the outcome of the physical Supplier site assessment. However a Debswana official will review the final grading allocated before final approval. The grading allocated to a Supplier determines the value of future business that will be allowed for the specific Supplier.

The Supplier will be notified of the outcome of the Registration and Grading via SAP Ariba.​​

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