What
is the difference between SAP Ariba and SAP Business Network?
SAP
Ariba changed the name to SAP Business Network
What
is SAP Business Network
The
SAP Business Network is the world’s largest online marketplace where buyers and
sellers engage and transact. It provides a world-wide, cloud-based platform for
the electronic exchange of Sourcing and Procurement documents between buyers
and sellers, enabling total e-sourcing and e-procurement.
SAP
Ariba solutions include:
- Supplier
Lifecycle and Performance (Supplier management process)
- Sourcing
(from Request to Award)
- Contracts
Management (Contracts Management processes end-to-end)
- Buying
and Invoicing Management (Source-to-Pay processes)
- Commerce
Automation (Electronic exchange of Procurement documents)
What
is the cost for Suppliers to register in the SAP Business Network solution?
Registering
as a supplier to do business with Debswana and participating in sourcing events
(RFP) via SAP Business Network is FREE.
Is
there a subscription fee for suppliers who transact on the SAP Business network
using either Standard or Enterprise account?
They
will be 2 types of accounts, Standard and Enterprise.
- Standard
Account is a free account that typically gets activated from the first
transaction, it has limited advanced features (e.g., interaction with SAP Ariba
support, running reports, integration to ERP system)
- Eterprise
Account is subjected to annual subscriptions and/ transactional fees depending
on the number of purchase orders received. It has advanced features including
running of reports, publishing electronic catalogues as well as direct support
from SAP Ariba team.
How
do I know whether I am on Enterprise or Standard account?
Refer
to the top bar of your SAP Business Network Account landing page.
How
effective is the audit trail of a paperless solution?
SAP
Ariba records every transaction, document, action and decision which provides a
complete audit trail.
How
safe is confidential information supplied by Suppliers during the SAP Business
Network registration process?
Safety
controls were built into the design of SAP Business Network to ensure
confidentiality of supplier’s information.
What
is the impact of the SAP Business Network on Debswana and Suppliers in general?
The
solution will enable the following changes:
- Self-registration
as a Debswana Supplier, transferring the ownership of the accuracy of the
Supplier’s data to the Supplier.
- Self-maintenance
of any changes to the Supplier’s data by the Supplier.
- Electronic
notifications to the Supplier via email e.g. feedback on progress, notification
of expiry dates, Requests for Quotation, Purchase Orders etc.
Improved
Source-to-Pay process with positive outcomes to suppliers:
How
do I register to do business with Debswana
- Registration
is done online via Debswana SAP Ariba page Debswana Suppliers Guide - New
Suppliers
Who
can register to be a Debswana supplier?
Any
registered company can register to be a supplier for Debswana.
However,
there are certain goods and services that are reserved for citizen owned
companies.
Can
an individual register more than one company as a Supplier for Debswana on SAP
Business Network?
Yes,
provided that they are separate legal entities with different Company
registration numbers and VAT numbers.
If
a Supplier is already registered on SAP Business Network for other customers,
do they have to register again as a Debswana Supplier?
Yes,
they have to register as a Debswana specific Supplier on SAP Business Network.
If
I registered in Jwaneng, do I still need to register at Orapa and Gaborone?
No
– there is only one supplier database across all Debswana operations.
Once
I am registered, when will I start to receive Request for Proposals/Quotations.
Completion
of the registration does not guarantee any business with Debswana. However,
registering will provide you with the opportunity to be invited for proposals
of Request for quotations.
Should
I be registered with PPADB to register with Debswana
No
– you do not have to be registered with PPAD
How
many product codes can a supplier register for?
A
company can register for up to 5 product codes. A list of product codes is
available on the Debswana website under Supplier registration.
Why
are suppliers graded?
Grading
determines the value of business granted by Debswana to the Supplier.
Can
a Supplier object against the Supplier Grading obtained or request for a
re-grade?
Yes,
A Supplier is allowed to appeal against the Supplier Grading.
In
what circumstances can suppliers be removed from the Debswana supplier
database?
Suppliers
who engage in criminal or unethical practices I.E. Money laundering, fraud,
corruption, bribery or participation in a criminal organization may be
deregistered from the Debswana supplier database.
Does
Debswana have any youth, disabled or woman empowerment policies when
registering or tendering?
No,
all prospective suppliers use the same process to register and tender with
Debswana.
How
can I find out about available tenders?
Debswana
tenders can either be selective or public. For selective tenders, we will send
an invitation to tender to the pre-qualified suppliers from the Debswana
database. Public tenders are published on the Debswana website and local
newspapers.
Does
Debswana allow submissions by joint ventures and if so who submits the bid?
Yes,
companies may submit bids as joint venture. Such submissions should clearly
indicate the shareholding in the joint venture and a clear responsibility
matrix for the joint venture partners.
Can
a registered vendor sub-contract a non-registered vendor?
Yes,
a registered vendor is allowed to sub-contract an unregistered vendor.
What
happens if I can't get my tender on time?
Tenders
not submitted on time will not be accepted.
What
is the SAP Ariba Buying & Commerce Automation?
SAP
Ariba buying & commerce automation refers to remodeling and optimization of
all or key aspects of the Procure to pay process.
What
are the benefits the SAP Ariba Buying & Commerce Automation?
Commerce
automation will expedite delivery of purchase orders, eliminate invoice errors,
speed approvals, and improve on-time payment performance.
How
is SAP Ariba Buying & Commerce Automation linked to SAP ARIBA Phase I
The
objective of Phase 1 project was to facilitate registration of suppliers,
tendering and contracting in preparation for later onboarding onto the Ariba
network (Ariba Buying & Commerce Automation) and use of established
contracts.
What
is the SAP Ariba value drivers?
- Reduced
paperwork and associated costs by automating the process from ordering goods
& services to the payment process.
- Improved
supplier payment lead-times
- Simplified
access to information for both buyer and suppliers
- Smart
ways of buying with the use of improved catalogues
- Enhanced
communication between supplier- buyer.
What
does the Source to Pay Process entail?
- It
is a process that involves
- identification
of the need of purchase goods and/or services,
- identification
of suppliers to be contracted
- eventual
payments for the goods/services consumed/received.
What
are the key benefits of the SAP Ariba Buying & Commerce Automation?
- Ease
and smart ways of buying due to the use of improved catalogues
- Optimised
invoice processing and adherence to agreed payment terms
- Reduce
administrative costs by eliminating paperwork, e.g., ordering, expediting,
invoicing
- Reduce
costs associated with data errors and inaccuracies attributed to manual processes
- Enablement
of key contracted suppliers will help improve spend compliance and reduce
maverick spend by facilitating cash flow management
- Reduced
cost associated with keeping stock resulting in shorter cycle times therefore
reducing stocking requirements and stock levels.
- Electronic
processing will eliminate invoice errors and speed approvals which will improve
payment processing times.
What
Is in It for Me (WIFM)?
- Paperless
and seamless automation of the procurement process reduces waiting time and
provides real time communication.
Does
a company have to be enrolled in the SAP Ariba Buying & Commerce Automation
to do business with Debswana?
- Yes. All companies should be registered on SAP
Business Network.
Where
can I get help if I am stuck with SAP Ariba Buying?
Send
an email to scmdigitaltransformation@debswana.bw
Who
do I contact for more information on Supplier Registration on SAP Business
Network
Please
contact us at qualityassurance@debswana.bw
- Include
your name, company name and phone number along with your question.
Who
do I contact if I have queries about payments?
Contact
Debswana accounts payable at accountspayablequeries@debswana.bw/+267
3648888